For businesses, cloud-based file sharing services are the way to go when it comes to distributing, storing and collaborating on documents.
Why? Many businesses can’t afford the cost of in-house servers or an elaborate Virtual Private Network (VPN) to store and access content. Emailing lengthy documents back and forth is sometimes impossible because of size limitations, and you have only as much space as each employee’s PC will allow.
However, with cloud-based file-sharing technology, you have a secure speedy way to store and share a limitless amount of content with anyone, anywhere.
No doubt the big guys like DropBox, Google Drive, iCloud and Microsoft OneDrive are popular choices that offer innovative features. However, consider these lesser-known storage options that make safety the No. 1 priority:
SpiderOak
SpiderOak claims that your content is un-hackable once it is stored on its servers. Its ‘zero-knowledge’ privacy means that only you can read your data because your files are encrypted before they are synced on SpiderOak. You can drag and drop content into your SpiderOak Hive folder to sync data between your devices and share documents with others. Or you can send a direct link to a particular file, with all content password-protected. Business accounts start at $12 per month, but you can take advantage of a free trial.
Huddle
Huddle is compliant with a number of government security requirements, so you can feel confident your data is secure. It also offers a suite of tools that make it easy to collaborate with your team. In addition, files automatically download for offline availability, and if you work on them offline, they automatically synchronize when you reconnect. Packages start at $20 per user per month, and Huddle offers a free trial so you can test the service before you buy.
Box
Box offers constant monitoring, threat assessment, SSAE 16 Type II compliance, 256-bit encryption and Safe Harbor certifications, so it is one of the safest options out there.
In addition, Box essentially eliminates the need for email; collaboration happens in-context through the commenting and tasks features, and you can integrate with Outlook, Microsoft Office365, and Google Docs. Personal accounts are free, and packages for multiple users start at $5 per user per month.
CertainSafe
Using MicroTokenization™ and MicroEncryption™, CertainSafe claims to make both your and your customers’ data “virtually impenetrable.” It is certified for HIPAA and other standards, which speaks to its level of security. The simple interface offers audit trails, a drag-and-drop function, version control, file shredding, optional permissions and other features. Packages start at $8.77 per user per month, and CertainSafe also offers a free trial.
Go ahead and shake off any fears of storing your documents—even your most confidential data—in the cloud. With file-sharing services like these, you can securely store and share your content, while taking advantage of the many collaboration features each service offers.